Supply Orders
Manage the full lifecycle of your purchase and production orders.
The Supply Orders module is your order management hub. It gives you full visibility into the lifecycle of your purchase and production orders — from Planned to Validated, Released, and Delivered. It is closely linked to the Planning module: any changes you make to planned orders (My Supply) in Planning are reflected here as well. Think of this page as your workflow for moving orders from the planning stage to execution. You can view orders at the order level or drill down into individual order lines.
Orders vs Order lines
Use the toggle in the top-right corner to switch between two perspectives:
Orders — Each row represents a purchase requisition grouped by supplier and delivery date. Columns include the Flowlity order ID, external ID, delivery date, supplier, number of order lines, comments, and tags for order grouping. This is the high-level view to manage orders as a whole.
Order lines — Each row represents an individual product line across all orders. Columns include reference, product name, delivery date, quantity (editable), and comments. Use this view when you need to work at the product level across multiple orders.
You can also create a new order line manually using the Create Order line button.
Order lifecycle
Orders progress through four status tabs, each showing a count of orders in that stage:
Planned — Orders recommended by Flowlity's optimization engine based on your demand and inventory parameters. These are provisional: they are recalculated every night and may be adjusted or removed if the situation changes. Manual planned orders also sit here until confirmed.
Validated — Orders reviewed and confirmed by the planner. Once validated, an order is locked — Flowlity's nightly computation will not delete or modify it. These are the orders you typically export or send to the supplier.
Released — Firm purchase orders imported from your ERP, representing actual commitments to suppliers. These are read-only in Flowlity; changes are made in the ERP and synced back.
Delivered — Orders that have been fully received and closed.
Use the filter bar to search and narrow down by Suppliers, Tags, Date Range, or Alerts. You can also filter by Release Date (e.g. orders to place this week, in 2 weeks, in 1 month) and by Delivery Date (e.g. all orders arriving next month). These date-based filters help you focus on what is most urgent.
Compliance checks
For each order — especially planned ones — Flowlity checks whether constraints and policies are respected and surfaces warnings as icons on the order line:
Product constraints — e.g. the order quantity does not meet the product's MOQ or is not a valid lot-size increment.
Supplier constraints — e.g. the combined order does not fill a Full Truck, or orders are more frequent than the supplier's allowed order frequency.
These warnings are informational: you can still validate an order that violates a constraint if you have a reason (e.g. phasing out a product), but the system ensures you do so consciously. See Supplier constraints for details on how constraints shape order generation.
Order detail view
Clicking on an order opens its detail view, showing the full list of order lines for that purchase requisition. For each line you can see the reference, product name, quantity (editable), stock coverage at delivery date, and net requirements. For planned orders, you can also adjust the delivery date or split an order — for example, if Flowlity grouped two products in one order but you want to separate them. You can leave a comment on any order line to explain a change (e.g. why a quantity was overridden or an order was delayed); comments are saved and visible to other planners for collaboration and audit purposes. A Validate button lets you confirm the order and move it to the next stage.
The Order details side panel provides key information about the order:
Dates — Order placement deadline, delivery date, and estimated delivery date.
Supplier constraints — Full truck quantity, supplier MOQ (minimum order quantity), and order frequency.
Order quantity — Total quantity, number of products, and total order price.
Actions
Bulk validation — Select multiple planned orders and validate them in one action, moving them all to the Validated stage.
Export — Download order data to CSV. See Downloads for more details.
Create order line — Manually add a new order line using the Create Order line button.
When to use it
Use Supply Orders after reviewing your Planning module. This is where you validate and release the orders that Flowlity recommends, track orders already in progress, and ensure nothing falls through the cracks. Start from the Orders view for a supplier-level overview, then drill into individual orders to review and adjust quantities before validating. Check compliance warnings before confirming — they help you catch constraint violations early so that your suppliers receive clean, executable orders.
Learn more
Alerts — Alert types and how to act on them.
Supplier constraints and order management — How constraints shape order generation.
KPIs — KPI columns for monitoring supply chain metrics.
Comments — Collaborate on orders via the comment panel.
Review and validate supply orders — Step-by-step order review guide.
Downloads — Export order data.
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