Alerts
The stock, demand and order alerts Flowlity raises, what each one means, and how to find them.
Alerts flag the products and orders that need your attention, so you do not have to check everything by hand. They never change anything on their own: they point you to a product or an order, and you decide what to do.
You find alerts in the Alerts filter of the Demand and Planning lists, and in the Alerts filter of Supply orders and Sales orders. Products with alerts also show alert badges in the list: hover them to see the detail.
Product alerts
The Alerts filter of Demand and Planning groups product alerts in categories.
Stock alerts come from the projected stock in Planning:
Out of stock
The projected stock reaches zero.
Below Flowlity min
The projected stock drops below the Flowlity Min, your safety level.
Above Flowlity max
The projected stock goes above the Flowlity Max.
Above My stock max
The projected stock goes above the maximum you set yourself.
Expiring Stocks
Stock is about to pass its shelf life. Shown on sites that manage shelf life.
Demand alerts point to products with unread adjustments suggested by Flowlity on past demand:
Possible outlier
A past demand point looks unusually high or low and may need to be excluded.
Possible shortage
Past demand looks too low, probably because stock was missing, and may need to be corrected.
External forecast alerts appear when your site receives an external forecast and this option is set up: Decreasing MRP and Possible end of life.
When the problem happens: Days to act and Alert date
For stock alerts, you choose how to read time:
Days to act counts the days you have left to fix the problem. It takes the lead time into account, so it shows how urgent the alert is. Options: Overdue, to act within 7, 14, 30 or 90 days, or Whole horizon.
Alert date counts the days before the problem occurs: today, the next 7, 14, 30 or 90 days, or Whole horizon.
With Advanced configuration, you can also keep only alerts above a given quantity (Alert value) or lasting a given number of days (Alert duration).
Order alerts
The Alerts filter of Supply orders flags order lines that need a check:
Above net requirement / Below net requirement
The ordered quantity is above or below what the product needs, often because of a constraint such as a minimum order quantity.
Stockout response
The order line resolves a current stockout. Treat it first.
Component shortage
A component needed to make the product is short.
Product constraints issue / Supplier constraints issue
The order does not respect a product or supplier constraint.
No unit price / Above reference price
The order line has no unit price, or a unit price above the reference price.
Over-fulfilled / Under-fulfilled
The supplier confirmed more or less than you asked. Shown when supplier collaboration is active.
A worked example
Every Monday, you want the products that will run out within two weeks and still need an order.
In Planning, you filter Alerts on Out of stock, with Days to act set to act within 14 days. Because Days to act includes the lead time, the list shows the products you must order now to avoid the stockout. You group the list by supplier and save it as a view. You can then use that view as the scope of an automation, or check its count on the Dashboard every Monday.
Good to know
The app status at the bottom of the sidebar (Ready, Delayed, Failed) is not an alert: it tells you whether today's calculations are up to date. See Getting started.
In a grouped list, hover a group header to see how many alerts the group contains.
Related
Filter, sort and group a list: filter on alerts and group the result.
Set up and manage views: save an alert filter as a view.
Investigate and fix demand anomalies: act on demand alerts.
Review and validate supply orders: act on order alerts.
Safety stock settings: how the Flowlity Min and Max are set.
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